Planning your business move
Make sure you plan ahead and book a reputable company for the date that suits you best. You can compare removal quotes on a number of comparison websites.
Label items to be moved or disposed of
Dispose of anything you don’t want in the most appropriate way. Many items could be donated to local charities, voluntary organisations or schools. While hazardous materials may need to be disposed of securely.
You can check to see if anything you’re disposing of is hazardous at:
Be sure to give the notice period asked for in your lease so you don’t pay additional fees.
Carry out a health and safety risk assessment at your new premises
Remove any hazards and ensure you are compliant with industry and local regulations to ensure the safety of you and your employees.
Inform the following of your move details - and where applicable set up new accounts, policies and installation dates for your new premises. Inform utilities of your leaving date and if moving to new premises arrange supply of:
For water utilities, contact your local council.
- Companies House
- DVLA (if you’ve got company vehicles)
- Local council for rates
- Your insurance company
- Your bank, accountant and solicitor
- Cleaners, gardeners or caterers
- Broadband and phone line providers
Contact your providers in good time, so your services can be activated before you arrive at your new premises. It might be possible to keep your existing phone number, so do ask.
Talk to your existing provider or local expert about your security needs to ensure your new needs are met.
Get new stationery printed
Why not send customers and suppliers a letter after your move so they’ll have your new address to hand.
Arrange for new signage at your new premises
If you can’t take your signage with you, make sure you leave enough time to get this made for your new premises before opening day.
Tell customers and suppliers your new address
Not only is this best practice, but it’s an opportunity to invite prospects to look around your new office to start conversations and win some new business.
Arrange temporary storage
If you’re not sure whether you’ll need some items at your new address, this could be really convenient for a few weeks.
Ensure you don’t miss any important post, by redirecting your business mail
Publicise your arrival or opening date with the local media
Any exposure could help raise awareness, generate new business and attract new staff.
Update your website details and any directory listings, online and offline
Take final utility meter readings at your old premises and initial ones at your new
Remember when moving out this is usually either the day you legally stop being responsible for the premises or the date you move out, whichever is later. Similarly when moving in, take an initial reading on either the day you legally take responsibility for the premises or move in, whichever is earlier.
Collect keys, passes and permits
Collect keys, security passes and parking permits from any employees to return to your landlord or building manager.
One final check
Do a final sweep of the building, to make sure nothing important has been missed. Keep an eye out for:
- Confidential documents
Anything containing sensitive information should be shredded and not just binnedat the last minute.
- Office equipment
Make sure no rented items have been moved by mistake and that anything that belongs to you hasn’t been left behind.
- Perishable items
Empty the bins and remove anything perishable.
Arrange for a cleaning company or visual inspection of your premises, if it’s needed as part of your lease agreement.