Tips and tricks for finding and sharing an office space

Whether you’re a new entrepreneur looking for the perfect office space for your start-up, or an established business looking to relocate, the search for the perfect space can be crucial but overwhelming.

How can you choose the perfect office space?

1. Plan it out

Figure out what kind of a business you’re running and what level of privacy your employees require. If your business works mainly on teamwork and needs a big, open space for easy communication, look for an office space that gives you this luxury. However, if your employees need a certain amount of privacy to go about their daily tasks, such as making important calculations, reading documents, or talking to clients, it’s important that your office floor plan allows them to have separate rooms. Take into consideration your business, your employees and the floor plan of your new office when choosing the perfect space.

2. Location matters

Choosing an office space in a far off, remote location won’t do any good for your employee and office morale. A long commute and lack of entertainment options around the office can be highly demotivating to your employees. It’s important for your office to be in an easy, accessible location.

3. Other amenities

You should consider other amenities when choosing the perfect office space. This includes parking spaces, good lighting, air conditioning, a restroom, a reception and a conference room.

4. Sending a good image

The office space you choose can send off signals to competitors, employees and even clients. A good office space tells clients your company is professional and a reputable choice for their business needs.

5. To share or not to share?

If your company is a start-up, it’s possible that you might not have the funds to manage an office space entirely on your own. You need to consider the possibility of sharing your office with another small business.

Some of the advantages of sharing an office space are:

  • You can save on costs like rent, as well as common areas like the kitchen and the break room
  • It gives your company a good opportunity for networking.
  • Sharing an office with another small business that shares your goals can give you a better chance for success. You can share more than just your office space, helping each other in times of need.

If you have decided to opt for a shared office space for your start-up, you might have just made one of the first, most exciting and advantageous business decisions for your company. However, you should keep in mind just a few points when you’re trying to harmoniously manage a shared office space:

1. Be respectful of others

While you might be having an easy day at work, your colleague might be stressed out trying to meet a deadline. Try and be respectful of the other person and keep your noise levels down. If you must watch or play something, do so using your headphones instead of out loud.

2. Learn to share

Sharing an office space also means sharing amenities. For example, don’t hog the microwave in the break room, and be considerate of what kinds of food you are bringing in to the common room, avoiding any strong smelling foods.

3. Don’t touch your peers’ stuff

Respect the personal items of others. Don’t remove items from other’s desks without asking, and don’t use or throw out food that doesn’t belong to you.

4. Clean up after yourself

Don’t leave a used mug or dirty dishes in the common room or kitchen. Respect boundaries and don’t treat the common room like your personal space. Clean up if you have made a mess.

As you can see, selecting the perfect office space and sharing an office can be a challenging but highly rewarding experience.



Also read: How technology changed the office forever

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